CONSALD Meeting 3/21/2013

CONSALD Business Meeting Minutes
Thursday, March 21, 2013
San Diego, CA

Present: Harpreet Ahluwalia (UBC), Deepa Banerjee (Washington), Bronwen Bledsoe (Cornell), Merry Burlingham (Texas), Sarah Calhoun (Yale), Fehl Cannon (LC-Delhi), Monica Ghosh (Hawaii), Gary Hausman (Princeton), David Hirsch (UCLA), Aruna Magier (NYU), David Magier (Princeton), Phillip McEldowney (Virginia), Carol Mitchell (LC-Islamabad), Edward Proctor (Duke, TRLN), Mary Rader (Wisconsin), Laura Ring (Chicago), Uma Sharma (Syracuse), James Simon (CRL), Pushkar Sohoni (Penn), Mara Thacker (Illinois)

Introductions & Welcome

James Grebl, Manager, Library and Archives, San Diego Museum of Art, welcomed the participants.

Approval of minutes

Minutes were approved.

Financial report

CONSALD’s balance stands at $842, thanks to contributions from members last fiscal year. CONSALD is not able to charge regular dues, due to AAS policy for committees and sub-committees, but can accept one-time contributions.

CONSALD Website update - www.consald.org

The CONSALD Web task force has recommended a new drupal theme, layout. The beta site is now live, and previous pages archived. The committee responded favorably to the design, photographs on home page. Work still to be finalized: transition of relevant pages from old site, development of information portal.

Journal Indexing Subcommittee Report

Simon recommended that a formal subcommittee with a charge of two years (renewable as needed) be formed to address issues relating to journal indexing. Aruna Magier, Laura Ring, Jeff Martin, and David Hirsch all volunteered to serve on the subcommittee.

Simon presented a draft charge to the committee for consideration:

To provide a conduit between CONSALD and other organizations (JSTOR, BAS, others) to recommend, track, and promote South Asian content in electronic journal indexes and databases

Additional ideas and near-term action include:

  • To develop criteria for selection and recommendation of journals to be added to existing journal indexes and databases (e.g., JSTOR, BAS)
  • To solicit input from librarians and scholars on desired titles and/or features for journal efforts – coordinate responses.
  • To coordinate information gathering on the presence of SA content in journal/database packages (put forth publicity?)
  • To provide feedback and support to ongoing indexing efforts and/or information portals (such as Wisconsin’s “Guide to the Indexing of South Asian Studies Periodicals”).

Members recommended CONSALD put forward an open space on its site for information gathered by the subcommittee. Also suggested CONSALD consider a space for people to place scanned ToCs.  The subcommittee will schedule a meeting before the end of May to discuss the charge and next steps.

Simon reported progress on JSTOR discussions. They have identified Asian Studies as one of their core areas for continued development (including South Asian content). They are also interested in adding more current journal content and books where possible, as well as possibly developing primary source collections in this area. They continue to welcome suggestions for content – they are particularly interested in developing the areas of South Asian religion and archaeology. Recent content includes the ‘Journal of the Royal Asiatic Society of Sri Lanka.’

Members commented that small subject area “special interest” packages (e.g., Middle East, Jewish Studies) marketed as separate subscriptions rather than integrated into big packages may be a problem for funding.

South Asia Cooperative Collection Development Workshop update

Mary Rader and Bronwen Bledsoe reported on the next workshop, to be held in Madison in October 2013. Year 1 was on LC monographic profiles; Year 2 focused on LC-vended serial subscriptions (call to action for journal indexing); Year 3 was on local specializations that can help the national collection development strengths.

Given the major shifts participants have undertaken the past few cycles, this year the group will step back and focus on “action communication" on four major themes:

  1. Documenting and reporting on action/activities undertaken over past 3 years (things you would not have done if not for this SACAP cooperative grouping)
  2. Writing (or re-writing) the vision is for our collaboration. Participants will be asked to write their own vision statements, in relation to "the North American collection."
  3. Featuring a handful of presentations from individuals who are "intensely involved" in cooperative collection development., with an aim of sharing best practices and lessons learned.
  4. Setting the agenda for the following year (2014). Look for ideas of where the group can still make impact (additional subject, language, or format areas; expanding to other publishers; special activities such as newspapers, LC “gift monographs,” etc.)

Library of Congress Update

Carol Mitchell (LC-Islamabad) reported Islamabad catalogers are now doing independent cataloging in various call number ranges (signifying more availability of records). All offices are being trained in RDA. Are exploring capturing born-electronic PDFs, cataloging and posting to LC site. Are also harvesting religious websites (in coordination with the other field offices), focusing on political Islam. This will likely be a dark archive, accessible only from LC-Washington. New bib. representative in Karachi. LC is losing $2.5 million dollars in acquisitions funding. No word yet how the sequester will impact field trips, collection budget.

Fehl Cannon (LC-Delhi) reported additionally on the sequester (only Laila and Fehl will be getting the furlough, for now. Please CC both Laila and Fehl on all communications.). Hoping to get another 10 or 11 trips this year, if the acq. budget is not cut.

Vacancies in cataloging division now filled: Kannada (now filled), Bengali (completing first year in descriptive); for Kannada there are 150 titles to be reviewed for selection, 500 titles in backlog, with another 400-500 titles just now acquired. For Bengali: about 200 titles from India, 300 from Bangladesh, to be reviewed for acquisition; plus about 1 year of cataloging backlog. Hired a Marathi cataloger, starting end of April. Delhi also completed the RDA descriptive and authority segments. Overseas Field Office Replacement System (OFORS) testing is underway (implemented to replace the current functions of IODA system, plus a receiving module, and a module for participant library online access).

New bib rep from Nagaland and Kashmir. Now total of 7 bib reps, with decent coverage of NE India. New vendor for Telegu and English from Andhra Pradesh. Sub-offices tend to be unstable, but right now Sri Lanka is the most politically stable. Nepal has been very bad as well as Bangladesh (major political upheaval, staff members now authorized to just go in on weekends).

LC is introducing a new profile line for Graphic Novels.

Bibliography of Asian Studies update

Aruna Magier reported on new journals in BAS; David Magier reported on activity of the BAS Advisory Board. Merry Burlingham recommended BAS talk to ABSEES about how they have managed their database with EBSCO.

CONSALD outreach

Laura Ring proposed CONSALD consider an outreach strategy. Inspired by the work of SAALG, she proposed a CONSALD Blog. Some expressed concern over the long-term commitment and workload. The work would need to be highly distributed, to enable regular publication. Members also suggested CONSALD make more effort to initiate (or contribute) to panels at AAS. The consensus was that if there was interest, members can develop these ideas further. CONSALD will further discuss a panel to be submitted for the next AAS.

Urdu, Pashto, Sindhi Romanization Tables

Simon presented a summary of the proposed update to Urdu, Pashto, Sindhi Romanization table changes. Several members had previously made comments via the listserv. Should CONSALD vote in favor of the proposed changes? YES.

Simon reiterated his call for assistance in making recommendations to OCLC for fixing Urdu display. David Hirsch, Adnan Malik, Tran Phong, and Pushkar Sohoni had previously volunteered to articulate the recommendations.

Harpreet Ahluwalia asked whether LC was planning to create any dual-script records in S.A. langs. A: Not at this time.

The committee adjourned for a tour of the Binney collection at the San Diego Museum of Art and discussion of collection development issues at the SDMART Library.

Submitted by James Simon, with substantial contributions from David Magier. 8/12/13

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